Position Summary

The Real Estate & Development Unit is currently seeking to fill a Legal Assistant position. This position is for individuals interested in real estate and contract law. The Legal Assistant will support attorneys working on transactional matters by overseeing electronic and paper file management, facilitating the process of executing agreements, drafting correspondence and form agreements, and aiding the overall workflow and productivity of the unit.

Essential Functions

The functions listed below are intended to describe the general nature and level of work performed in this role. They are not intended to be an exhaustive list of all duties, responsibilities, or essential functions. Duties may be modified, assigned, or reassigned as operational needs evolve, consistent with applicable law.

Collaborating on several projects which often include working with attorneys and staff
Organize and file correspondence, documents, and other papers for significant transactions as requested by the Division’s attorneys.
Sending requests for information to relevant City agencies and following up to meet deadlines
Perform title research to determine ownership of properties. Locate and retrieve title documents.
Work closely with title companies to obtain title reports, clear title, and obtain title insurance policies. Review and summarize title reports.
Review and summarize land surveys.
Preparing letters and other correspondence for unit attorneys
Maintaining organization/filing system
Compiling quarterly/weekly/daily reports as needed
Scheduling meetings
Tracking assignments
Answering telephones and assisting callers with general inquiries for the Law Department
Logging mail
Providing back-up support for hiring and recruiting efforts

About this role

Key Requirements

About the company

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